Staffing & Payroll
Manage your photographers, customer service, and packaging team from one dashboard. PIN-based clock-in, IP-validated locations, and clean CSV exports for QuickBooks, ADP, and Gusto.
Everything you need to run a team
Built for the realities of a volume photo business
Multi-position staff
One person can be photographer, customer service, packaging, admin, and editor — all at once. Pay rates per position.
PIN-based clock-in
A 4-digit PIN works across the desktop Print Station, the web dashboard, and the field. Fast on shared devices.
IP-validated locations
Set CIDR ranges per location. Clock-ins from outside known IPs flag automatically for manager review.
Manager approval workflow
Review flagged time cards, bulk-approve clean ones, and keep an audit trail of every adjustment.
Payroll CSV export
Export approved time cards to QuickBooks, ADP, or Gusto in the exact format each provider expects.
Profitability dashboards
Revenue minus labor cost, sliced by event, organization, season, or photographer. See what actually pays.
A time clock that fits the workflow
Clock in from any device — the desktop Print Station, the web dashboard, or a phone browser. We capture the IP, validate against your known locations, and surface anything that looks off.
- Clock in/out anywhereWeb, desktop Print Station, or phone browser — same PIN
- Auto-cutoff at midnightForgot to clock out? We close the shift and flag it for review
- Per-shipment packaging timingScan-to-next-scan model captures real cycle time without extra clicks
Payroll-ready CSV exports
We don't process payroll for you — we hand your provider clean, ready-to-import data. Export approved hours in the exact column format QuickBooks, ADP, or Gusto expects.
- 1Staff clock in/out during the pay periodPIN works across web, desktop Print Station, and phone browser
- 2Manager reviews flagged hoursBulk-approve clean cards, fix anything that needs attention
- 3Export CSV to your providerPick QuickBooks, ADP, or Gusto and download
- 4Process payroll as usualYour provider runs the actual paychecks
One person, many roles
Most photo-business teams wear multiple hats. Assign every position someone actually holds — with its own pay rate.
Simple, flat pricing
No per-seat fees. No usage caps. No surprises.
- Unlimited staff members
- Unlimited time clock entries
- Multi-position staff (5 roles)
- PIN-based clock-in
- IP-validated locations
- Manager approval workflow
- Payroll CSV export (QuickBooks, ADP, Gusto)
- Per-shipment packaging timing
- Profitability dashboards
No credit card required
Frequently asked questions
Can I track contractors (1099)?
Yes. The CSV export works for any payroll system — W-2 employees and 1099 contractors alike. We hand off the hours; your provider handles classification.
Does this process payroll for me?
No. We export approved time data in QuickBooks, ADP, or Gusto formats. You import it into your existing payroll provider and they run the actual paychecks.
Can staff clock in from phones?
Yes. The web app works in any phone browser. Staff can also clock in from the desktop Print Station or any web dashboard at one of your IP-validated locations.
How many staff can I add?
Unlimited. The $500/year price is flat — no per-user fees, no caps on time clock entries, no extra charges for additional positions.
What happens after the 14-day trial?
Your time data stays. If you don't convert, the module simply switches off — your historical records remain accessible from the main PPS account.
Simplify staff management
Start your 14-day free trial. No credit card required. Cancel anytime before the trial ends.